Wedding Invitation Design Tips & Tricks

All the wedding invitation design tips & tricks you need when making your wedding stationery.

The most bespoke wedding invitations are those that you make yourself so if you’re planning to design and make your wedding invitations then follow our hints, tips & tricks  for all the hacks you need to design & make your wedding invitations.

Here are tips from the experts: 

Intricate Lasercut Wedding Invitations
Make your own delicate lasercut wedding invitations

Wedding Invitation Design Tips & Tricks

Combine designing your wedding invitation with your save the date cards if you can, this way you can keep the design or wedding theme consistent.

There's a vast amount of choice for elegant wedding invitations. If you've not made cards before or are not used to crafting you might want to keep to a simple wedding invitation design. However don't assume that pocketfold wedding invitations are complicated, they too can be effortless to make and we have sample packs to help you choose.

Pocket invitations can be amongst the most straightforward wedding stationery designs by keeping the enclosures the main feature. Simple layers inside the pocketfold invite can add a colour or glitter highlight for interest.

Always include an RSVP card and a reply by date as this allows you to contact guests if you've not had a reply.

Once you've researched wedding invitation ideas, decide on the style of invitation and the materials that will suit your wedding day. For vintage wedding invitations consider incorporating lace or for rustic wedding invitations use kraft card and twine. Create a mood board or Pinterest board of your favourite DIY wedding ideas.

Choose from our swatch packs of A4 card and paper or purchase single luxury envelopes, embellishments or ribbon. Select your favourites and combine them to create your design mockup.

Create a simpler version of your day wedding invitation; this will be easier to make and most likely be more cost-effective as well.

Always start with the envelope. If you design a beautiful but non standard size wedding invitation and then try to source an envelope to fit your wedding invitation, you may be disappointed.

Our luxury wedding envelopes come in all the standard sizes, and the budget friendly option is to design your wedding invitation to fit one of these.

Always consider how large your finished invitation will be, if you're including lots of enclosures you may need a larger envelope than you think, especially if you're using a ribbon bow or tie.

You can protect your wedding invitation by creating a board protector, a protective card that's slipped over the top of the invitation inside the envelope. Make it serve a double purpose and print a poem or a welcome message for a truly personalised touch.

If you're incorporating large diamante embellishments or ribbon bows, consider sending your invitation in a presentation box and source these before you plan and design the invitation.

Not only do envelope liners feel luxurious they also protect your precious invitation inside, but they're also both beautiful and practical!

Plan and make sure all the materials you need are available and purchase well in advance. Make sure you calculate what you need carefully and buy more than you need.

There will always be a few mistakes or additional invitations that you'll need to make, so to save panic about your supplies or additional delivery costs plan for these in the beginning.

Consider your wedding reception stationery and coordinate your invitation design so that the on the day stationery matches also:

  • Order of Service or Order of the Day (keep this as simple as possible for ease of making). Once your ceremony is confirmed, these can be made well in advance.
  • Wedding place cards sometimes called wedding place settings, name place cards, wedding name cards or wedding place names. Keeping the design simple will make these quick and easy to create as the wedding day approaches. There will always be last-minute changes so plan for this. Always keep the place settings by table so that the names can be changed easily.
  • Wedding menu cards can be made in advance once your menu is confirmed.
  • Wedding Table Name Cards, once confirmed can be made in advance
  • Wedding seating plan or wedding table plan this can be one of the most stressful items to organise as there can be last-minute changes. Our recommendation would be to keep it simple and use lists as this makes changes easier to accommodate. If you're planning to make your own, then remember that once the top table is confirmed, it can be made in advance.

Use easy to read fonts for your inserts - especially for orders of service. Pair script fonts for the names of the couple with uppercase fonts and easier to read fonts. Remember that lowercase text is easier for guests to read than all capitals.

Always check the font license, many have a free for personal use option. Dafont is a good source of free for personal use fonts.

See our font guide for detailed and specific advice.

Your choice of cardstock for your wedding invitation can dramatically alter your invitation design. A typographic design will look classic on a pearlescent or matt board stock but a rustic design will suit a recycled kraft card stock. At this stage also consider how you're printing your invitations (see our next tips on printing).

Proofread……..did we say Proofread?

Don't rely on spell check as venues, places and names may not be recognised. Read each word carefully, check, double-check then check again. Test print the invitation, you can also check the layout too, and ask several other people to proofread for you.

This will save you much heartache if after you've made your invitations and missed a typo.

A word of caution the colours you see on your PC monitor may not be the same as those printed by your printer so conduct test prints until the colour is just as you want.

Don't be afraid to use colour for your wedding stationery By adding contrasting insert papers, belly bands, or ribbons you can coordinate your invitations to your big day.

If you are adding diamantes to your invitations, place a tiny dot within the invitation design, this can be in a space, within the text or any motif. By doing this when it comes to making your invitations, you'll know precisely where the diamante will go.

Are you struggling with a design? Sleep on it! It's incredible how the solution appears when you view it with fresh eyes.

Adopt the 'keep it simple stupid' way of thinking.

Start with something simple and remember that less can be more!

Wedding Invitation Design Tips & Tricks: belly bands are simple to create and hold everything together

Wedding Invitation Printing and Paper

Consider the printing of your wedding invitations as you design them as this will influence the final design. If you're planning to print the invitations yourself then here are some tips that will help;

  • A laser printer will always give you a better result, especially on pearlescent stocks. If you don't have access to a laser printer for card stock, usually round 300gsm then print onto paper first and mount this onto a card.
  • Inkjet printers may produce a print that bleeds, or the text has feathery edges on pearlescent card or paper. Always do a test print before you print your invitations to check that you are happy with the results.
  • Always do a test print.
  • When printing on cut card or inserts adjust your print settings to the correct size, not all printers will print on small pieces of card, and you may be better printing on A4 and then cutting afterwards.
  • If you use A4 card or paper, you will find that you can fit more on a sheet (this is the number up). For example, you'll fit 2 x 141mm squares on an A4 sheet or 2 x C6 inserts, once printed use crop marks to trim your item to size (if you're not sure how to do this then surround your artwork with a text box and just cut inside the line).

This beautiful paper is a favourite for wedding stationery as it's so versatile being used for everything from invitation wraps to belly bands.

  • Tracing Paper or Vellum is less porous and comes out of an inkjet printer with the ink slightly wet. Make sure that you leave the tracing paper to dry for a few minutes before working with it again after printing.
  • Try printing in bold to make the text appear darker (but allow good drying time)
  • Use the 'quick print' or draft option to feed the paper through quicker and leave less ink on the page 
  • Laser Printers print best on vellum paper

For printing in 'gold' or 'silver' use the following settings in the 'custom colours' of the document:


  • Gold: Red=192, Green=168, Blue=104
  • Deeper Gold: Red=165, Green=138, Blue=82
  • Silver: Red=151, Green=151, Blue=168
  • Copper: Red=205, Green=115, Blue=0

Remember that these will never have the same 'shiny' effect that foiling gives. If you want shiny images or text, then you will need to enlist the help of a printer with digital or hot foiling facilities.


You can create foil effects at home if you have a laminator and a laser printer and a sublimation or UFO foil. Print your text first then run the sheets through a laminator with sublimation foil over the top with the shiny side face upwards. The heat fixes the foil to the toner, it's a neat little trick but a word of caution the results can sometimes be a bit patchy depending upon your choice of paper.

Create and manage your guest list in excel and create a mail merge for creating your address labels for envelopes. This will save you lots of time and is especially useful if you don't have the neatest handwriting.


If you're printing guest names on your invites too then create a merge with the list for your invitations, and it will save you a lot of time individually typing your guest names.

Craft materials for card making.
Using the right materials will mean making your stationery is much easier.

Making Your Wedding Invitations

The types of tools you might need;

  • Sharp scissors (especially for cutting ribbon). Try to keep two pairs – one for ribbon and lace and one for paper and card
  • Ruler (measure, measure and measure again)
  • Craft glue, make sure you have the right adhesive for the job, see our detailed blogs for advice. Always keep a glue stick nearby; it is useful and sometimes can act as a helpful 'third hand'!
  • A paper trimmer and will give a much better result than scissors for cutting card or paper.

Allow plenty of time as it's all bound to take longer than you think. Be organised and set up a production line; in other words, complete each process before you move onto the next.

  • Gather supplies and the craft tools that you need
  • Print all elements needed and stack together
  • Break the invitation design down into it's individual processes and complete each one in turn, for example, fold all the inserts then glue them all in place. This is much quicker than making each invitation before moving onto the next one.
  • Enlist your best friend to help

Make sure your hands are clean - keep some wet wipes nearby just in case. Keep your craft glue well out of the way unless you're using it.

Use old boxes or yoghurt pots for glitters and beads, embellishments and all your materials – keeping organised will save you lots of time in the long run.

No matter how careful you are accidents happen, printers jam, smudges appear, and gremlins get in. Always allow yourself a 'few spares' whether it be additional supplies (ribbon, embellishments etc.) or actual invitations…………….better not to need them than to summon up the enthusiasm to revisit the job when you thought it was complete. Sometimes those 'spares' come in useful when you can invite an additional guest as the replies come in!

Tying a Perfect Bow: This is so simple yet works so well – make two loops in the ribbon (pointing upwards) with a little downward 'loop in between. Simply tie these together as though you were tying a knot. Straighten the bow and resize as necessary.


Also, try a bow maker – they do help, and it helps you to make your bows all consistently the same size.

Make yourself a template! If you're attaching ribbon at a certain height 100 times over cut yourself a template of card the right height and use this to align your ribbon – simple but this will save you hours of measuring!